BEGLA- 136 ( ASSIGNMENT 2022- 2023 ) Solution || ENGLISH AT THE WORKPLACE

Assignment Jan 12, 2023 2 20282 Add to Reading List

SECTION- A

Read the following passage and answer the questions below in complete sentences

Although economic roles between men and women have become more similar over
time, sex differences are still prevalent and tensions still exist in the workplace.
Organizations across countries are increasingly implementing nondiscriminatory hiring
practices where women are given opportunities equal to men. We do find that there are
certain types of jobs such as those of police officers, fire fighters, truck drivers, etc.,
which are generally preferred by men, and there are other occupations like nursing,
teaching, etc., which are preferred by women. These are personal preferences which
may be dictated by nature or the way boys and girls are nurtured. However, it is the
duty of organizations to give equal opportunities to people of both sexes, based only on
a person’s credentials.
Although the number of women in all types of work fields has been steadily rising, there
is still a gap between women and men regarding compensation for producing similar
work in many fields. Also since women are the primary care givers at home, the entire
workforce needs to be sensitized to certain needs that may arise from time to time as a
result of the dual role they are necessitated to play throughout life. Additionally, their
vulnerability where personal security is concerned needs to be understood and taken
care of.

1- QUESTION

1. What is your opinion about the kind of challenges women face at the workplace ? 4 Marks

Answer

However, research has shown that women often face challenges in the workplace such as discrimination, bias, and a lack of representation in leadership positions.
These challenges can lead to a lack of equal opportunities and can make it more difficult for women to advance in their careers.
It's important for companies and individuals to work towards creating a more inclusive and equal workplace for everyone.

1- Gender pay gap: Women are often paid less than men for doing the same job.

2- Sexual harassment: Women may experience unwanted sexual advances or harassment from colleagues or superiors.

3- Maternity discrimination: Women who are pregnant or have recently had children may face discrimination or lose opportunities for career advancement.

4- Stereotyping: Women may be assigned to certain roles or passed over for others because of stereotypes about their abilities or interests.

5- Lack of support: Women may not have access to the same mentorship, networking, or professional development opportunities as men.

6- Bias in performance evaluations: Women's work may be judged more harshly than men's or they may not receive credit for their contributions.

It's important to note that these challenges are not limited to any particular industry or sector, and that they can have a significant impact on women's careers and professional development.

Another area where women often face challenges in the workplace is in their representation in leadership positions.
Studies have shown that women are underrepresented in high-level positions, such as in executive roles and on corporate boards.
This can be due to a number of factors, including discrimination, bias, and a lack of support for women's career advancement.
It can also be due to the lack of role models and mentors for women in leadership positions.
Additionally, women of color often face additional barriers in the workplace.
They may face both gender and racial discrimination, and may have fewer opportunities for networking and mentorship because of a lack of representation in their field.
Overall, it is clear that women face a wide range of challenges in the workplace.
By acknowledging and addressing these challenges, employers can create a more inclusive and equitable work environment for everyone.

2. How do you think their organizations can help them in overcoming these challenges ? 4 Marks

Answer

Organizations can take a number of steps to help women overcome the challenges they face in the workplace.
Some strategies that have been shown to be effective include:
Implementing diversity, equity, and inclusion initiatives:
These can include training on unconscious bias, setting diversity targets for hiring and promotions, and creating a culture that values and respects diversity.

1- Offering flexible work arrangements:

This can include telecommuting, flexible schedules, and paid parental leave.

2- Providing mentorship and networking opportunities:

Women may have fewer role models and mentors than men, so it is important for organizations to provide opportunities for women to connect with successful female leaders.

3- Addressing pay gaps:

Organisations can conduct pay equity audits, and create policies that ensure that men and women are paid equally for the same work.

4- Addressing sexual harassment:

Organizations should have strict policies in place to prevent and address sexual harassment, and should provide training to all employees on what constitutes harassment and how to report it.

5- Creating a family-friendly culture:

Organizations can implement policies that support working mothers, such as on-site childcare, lactation rooms, and flexible scheduling.
It's important for organizations to recognize that these challenges are not just women's problem, but it's a business problem, these challenges can negatively impact the organization's bottom line if not addressed.
Organizations can also address the unique challenges faced by women of color by implementing initiatives that specifically target the advancement of people of color, such as sponsorship programs and mentorship opportunities.
Additionally, organizations can also support working mothers by offering additional benefits such as flexible schedules, remote work options, and on-site childcare.
This can help to alleviate the pressure that many working mothers feel to choose between their careers and their families.

3. Give a suitable title to the passage. 2 Marks

Answer- "Overcoming Challenges Faced by Women in the Workplace:

QUESTION- 2.

Use the following words in sentences of your own: 2x5= 10

1. Prevalent

2. Discriminatory

3. Credentials

4. Vulnerability

5. Compensation

ANSWER

1- "Gender pay gap is still prevalent in many industries, despite efforts to address it."

2- "Discriminatory hiring practices based on race and gender can lead to a lack of diversity in the workplace."

3- "Having the appropriate credentials is essential for success in any field, but it's not the only factor that should be considered when evaluating candidates."

4- "Vulnerability in the workplace can make it difficult for employees to speak up about discrimination or harassment."

5- "Compensation for employees should be based on their qualifications and performance, not their gender or race."

3. Rewrite the following sentences as directed: 1x5=5

1. Sometimes in the________ (consultant, competitive) world today jobs are not advertised . (Use the correct word from those given in the brackets)

2. A person who is always on time. (Give an appropriate adjective)

3. The skill of ________ (read) and _________ (write) in English is essential for an office boy’s job here. (Complete the sentence using gerunds)

4. The __________ (type) letters are ready for dispatch (Complete the sentence using an appropriate participle)

Answer-

1- Sometimes in the competitive world today jobs are not advertised.

2- A punctual person

3- The skill of reading and writing in English is essential for an office boy's job here.

4- The typed letters are ready for dispatch.

4. Write short notes of about 150 words each on the following topics: 5x5=25

1. Body Language during an Interview

2. Organizing a Portfolio

3. Etiquette

4. Gender Perceptions

5. Cultural Awareness in a Multicultural Workplace.

Answer-

1- Body Language during an Interview:

Body language is an important aspect to consider during an interview.
It can communicate your confidence, enthusiasm, and interest in the position.
Maintaining good posture, maintaining eye contact, and smiling can all convey a positive image to the interviewer.
On the other hand, slouching, fidgeting, and avoiding eye contact can give a negative impression.
It's also important to be aware of nonverbal cues such as hand gestures, as they can also convey a message.
Being mindful of your body language during an interview can help to make a positive impression and increase your chances of getting the job.

2- Organizing a Portfolio:

A portfolio is a collection of work that showcases your skills, experience, and achievements.
It is an important tool for job seekers, especially in creative fields such as graphic design, photography, and writing.
When organizing a portfolio, it's important to include a variety of work that demonstrates your skills and experience.
It's also important to present the work in a clear and organized manner. This can be done by including a table of contents, clear labels, and by grouping similar work together.
An organized portfolio can make it easier for potential employers to understand your skills and experience.

3- Etiquette:

Etiquette refers to the set of rules and conventions that govern social behavior.
It is important to be aware of etiquette in the workplace, as it can affect how you are perceived by your colleagues and supervisors.
This includes things like punctuality, dress code, communication, and office politics.
Being aware of etiquette can help you to navigate the workplace more effectively, and can increase your chances of success.

4- Gender Perceptions:

Gender perceptions refer to the way in which gender is perceived and represented in society.
These perceptions can shape how men and women are treated in the workplace, and can impact their career opportunities and advancement.
Gender perceptions can also lead to discrimination and bias, which can make it more difficult for women to succeed in the workplace.
It's important for individuals and organizations to be aware of gender perceptions and to work towards creating a more inclusive and equitable work environment for everyone.

5- Cultural Awareness in a Multicultural Workplace:

A multicultural workplace is one where employees come from diverse cultural backgrounds.
Cultural awareness is important in such a workplace to ensure that everyone feels respected and valued.
This includes understanding and respecting different customs, beliefs, and values.
It also includes being sensitive to language barriers and cultural differences in communication styles.
By being culturally aware, you can create a more inclusive and respectful work environment, and can help to foster better relationships with your colleagues and supervisors.

SECTION B

1. You are interested in applying for the position of relationship manager in a finance company.
Write an application for this position, showing how you are suitable for this job. ( 15 marks )

Dear Hiring Manager,

I am writing to express my interest in the position of Relationship Manager at your finance company.
I believe my skills and experience make me an ideal candidate for this role.
I have a solid background in finance, with a degree in Business Administration and several years of experience working in the industry.
I have a strong understanding of financial products and services, as well as experience in building and maintaining relationships with clients.
In my current role as a Customer Service Manager at XYZ bank, I have been responsible for managing a portfolio of high-value clients, providing them with financial advice and ensuring their needs are met.
I have also been involved in developing and implementing customer service strategies that have led to a significant increase in customer satisfaction.
In addition to my technical skills, I am also an excellent communicator and have a proven track record of building strong relationships with clients.
I am able to explain complex financial concepts in a clear and concise manner, and I am comfortable working with clients from diverse backgrounds.
I am also a good listener and have the ability to understand clients' needs and provide them with tailored solutions.
I am excited about the opportunity to work for your company and to contribute to its success by building and maintaining relationships with clients.
I am confident that my skills and experience make me a suitable candidate for the position and I am looking forward to hearing from you.

Thank you for considering my application.

Sincerely,

[Your Name]

2. Prepare a short CV (Curriculum Vitae) clearly mentioning your career history, skills, achievements and other relevant details. 15 marks

Name:

Contact Information:

Phone:

Email:

LinkedIn:

Summary:

Highly motivated and experienced professional with a solid background in finance.
Proven track record of building and maintaining relationships with clients, providing financial advice, and implementing customer service strategies.
Strong understanding of financial products and services and ability to explain complex concepts in a clear and concise manner.
Seeking a challenging role as a Relationship Manager in a finance company.

Education:

Bachelor of Business Administration, XYZ University, Graduated in 2016
Certified Financial Planner (CFP), ABC Institute, Completed in 2018

Work Experience:

Customer Service Manager, XYZ Bank (2018-2022)

Managed a portfolio of high-value clients and provided them with financial advice
Developed and implemented customer service strategies that led to a significant increase in customer satisfaction
Built and maintained strong relationships with clients
Provided training and mentoring to junior staff
Advised clients on financial products and services
Built and maintained relationships with clients
Generated new business through networking and referral

Skills:

Strong understanding of financial products and services
Excellent communication and interpersonal skills
Proven ability to build and maintain relationships with clients
Strong analytical and problem-solving skills
Strong team player
Proficient in Microsoft Office Suite

Achievements:

Received a “Best Customer Service” award for outstanding performance in customer service in 2020.
Consistently exceeded performance targets in all previous roles

SECTION C

1. Write an outline of a presentation on the following topic: “The Biggest Threat to the Environment of the Place you Live in” ( 10 marks )

I. Introduction

Brief overview of the topic
Importance of understanding the biggest threat to the environment
Purpose of the presentation

II. Background

Overview of the current state of the environment in the place you live in
Brief history of environmental issues in the area

III. The Biggest Threat

Identification of the biggest threat to the environment in the place you live in
Description of the problem and its impact on the environment
Causes of the problem

IV. Possible Solutions

Overview of potential solutions to the problem
Discussion of the feasibility and effectiveness of each solution
Analysis of the pros and cons of each solution

V. Conclusion

Summary of the main points of the presentation
Call to action for individuals and organizations to take action to address the biggest threat to the environment
Future outlook and possible developments in addressing the problem

VI. Q & A

Provide an opportunity for the audience to ask questions and discuss the topic further.

2. You are planning to appear for an interview for the position of a Project Head in a reputed institution.
Write out ten questions you expect to be asked and your responses/answers to these questions. ( 10 Marks )

1- What inspired you to apply for this position ?

I have always been interested in project management and I believe that this position would be a great opportunity for me to utilize my skills and experience to make a positive impact on the institution.
I am particularly impressed by the reputation of this institution and the quality of its work, and I would be honored to be a part of such a great team.

2- What experience do you have in project management ?

I have several years of experience in project management, both in a leadership and a team member role.
I have been involved in a variety of projects across different industries, and have been responsible for managing budgets, timelines, and resources.
I have also been involved in project planning, execution, monitoring, and controlling.

3- I believe that risk management is an important aspect of project management.

I have experience in identifying, assessing, and mitigating risks.
I have also been involved in developing risk management plans and have implemented risk management strategies to minimize the impact of risks on the project.

4- How do you handle project scope changes ?

I believe that scope changes are a normal part of any project.
I have experience in managing scope changes by using the established change management process.
I have been involved in evaluating the impact of scope changes on the project, and have developed scope change requests that have been approved by the stakeholders.

5- How do you handle project conflicts ?

I believe that conflicts are a normal part of any project.
I have experience in identifying, assessing, and resolving conflicts within the project team.
I have been involved in developing conflict resolution strategies, and have been successful in resolving conflicts in a timely and effective manner.

6- How do you handle project delays ?

I believe that project delays can be a major challenge in project management.
I have experience in identifying the causes of project delays and developing strategies to mitigate them.
I have been involved in developing recovery plans and have been successful in getting the project back on track.

7- How do you handle project budget ?

I believe that budget management is an important aspect of project management.
I have experience in developing project budgets, monitoring and controlling project costs, and identifying and addressing budget variances.
I have been involved in developing cost management plans and have been successful in keeping projects within budget.

8- How do you handle project stakeholders ?

I believe that stakeholder management is an important aspect of project management.
I have experience in identifying, assessing, and managing stakeholders.
I have been involved in developing stakeholder management plans and have been successful in meeting the needs and expectations of stakeholders.

9- How do you handle project resources ?

I believe that resource management is an important aspect of project management.
I have experience in identifying, assessing, and managing project resources.
I have been involved in developing resource management plans and have been successful in allocating resources effectively.

10- How do you handle project team ?

I believe that team management is an important aspect of project management.
I have experience in leading, motivating and managing project teams.
I have been involved in developing team management plans, and have been successful in creating a positive team environment and achieving team goals.